Participants

Manage where your participants come from, keep tabs on compensation, build reusable cohorts, and flag low-quality responses across all your studies in one place.

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The five tabs

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Connections

Connect recruitment providers so you can launch studies on their participant pools. Each provider is authenticated once per workspace — all studies in the workspace draw from the same connection. Currently live: Prolific (global participant pool, pay-per-response). Coming soon: CloudResearch (US-focused) and Sona Systems (credit-based recruitment for university psychology departments). To connect a provider, paste your Personal Access Token (PAT) from your provider account. The app stores the token securely and uses it to access your account and push study details on-demand. Live updates — once connected, you can enable webhooks so Prolific notifies the app the moment submissions arrive or study status changes. When on, participant counts and recruitment progress update without a page refresh. When off, the app polls Prolific every ~10 minutes and reconciles state on page load.

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Open recruitment

A read-only provider-side view of every study currently recruiting on Prolific in your workspace. For each study, you see:

• Submission counts broken down by status: Started, Awaiting review, Approved, Rejected, Timed out
• The reward amount and allocation (how many spots are filled)
• Links to manage the study on Prolific or jump to the Run stage in the app

This mirrors recruitment health and response flow from the provider’s perspective. (For your own-side recruitment health — drop-off, time-to-completion — see the Run stage.)

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Panels

Panels are workspace-scoped cohorts of past participants, identified by their anonymous provider ID. Use panels to re-recruit known participants in a new study or exclude them to prevent cross-contamination. Create a new panel by name and description, then add members by bulk-importing submissions from a study you’ve already run. When adding members, you can filter by completion status (Completed — approved + awaiting review; Approved only; Everyone who started). Members are always displayed by opaque ID — the app never exposes personally identifiable information. Each member’s record notes which study they first appeared in. Delete a panel to remove its membership tracking; the participants themselves are unaffected.

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Compensation

A read-only mirror of participant spend synced from your provider (Prolific charges you directly, not through the app). All figures are grouped by currency — no FX blending. Spend overview:

• Total spend (all-time, last 30 days) broken down by currency
• Count of participants paid
• Average cost per participant

By study — a table showing reward, bonus, and total cost per study. Last 6 months — a bar chart of spend over time. Recent payouts — the latest 50 transactions, each recording when the payment was made, which study it belongs to, whether it was a reward or bonus, the amount, and who approved it (manually by a team member, or automatically on provider). Monthly budget (owner/admin only): Set an optional advisory budget limit and alert threshold. When this month’s spending crosses the threshold, the app flags a warning at the top of the page. The budget is advisory only — nothing is blocked, and your provider charges you regardless. Auto-approval (owner/admin only): When enabled, submissions with no open quality flags are automatically approved once they’ve been awaiting review for a set number of hours (default 24). Flagged or manually rejected submissions always stay manual. This keeps the approval queue moving without sacrificing oversight.

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Quality

Cross-study submission quality review and response management. Flag patterns — fast completion, straight-lining, duplicate participants, failed attention checks, possible spam — are surfaced in a centralized queue alongside inline response previews so you can make informed decisions. Flags and resolution:

• Each flag shows its kind (e.g., “Straight-lining”), severity (high/medium/low), the study it came from, the participant’s opaque ID, and any detail
• Expand any flag to view the participant’s response — all item answers are shown so you can spot the problem yourself
• Resolve a flag by approving (marks them complete on the provider — they are paid), rejecting (marks incomplete on the provider — they are not paid, and Prolific notifies them with your reason), sending a bonus, or dismissing (records your decision, no payment action)

Bulk actions: Select multiple flags at once and resolve them all together (approve, reject, or dismiss). Re-scan: Manually trigger a quality scan of recent submissions to find new flags. (The app also scans automatically as studies collect responses.) Two tabs:

• Needs review — open flags awaiting your decision
• Resolved — flags you’ve already approved, rejected, dismissed, or bonused

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Role-based access

• Owners and admins can connect/disconnect providers, set budgets, enable auto-approval, and resolve quality flags
• Members can view all Participants tabs but cannot make changes
• Viewers can see Participants but have no edit access